Details of the local ARCP process

In the light of the last two years running this new process in the west of Scotland, I thought it would be helpful to publish some notes and guidance on how the procedure runs locally. The aim of this is to help you avoid an outcome 5 (insufficient evidence) and also to help the committee in the decision-making process.

The process starts in June of each year and will review information from the 2 previous posts (i.e. those of starting in the August and February prior to the assessment)

The following information will be asked for from each post:

An educational supervisors structured report (see below)
An old (yellow) RITA trainee assessment form
An old (Green) RITA trainee post assessment form
A consolidation of your logbook from that post
Copies of the workplace-based assessments (PBA's, DOPS, CBD, miniCEX) undertaken in the post
A consolidation sheet for the PBA's undertaken

In addition, for the whole year you should supply:

A 360° appraisal (miniPAT)
Evidence of having completed the PMETB trainee survey

The educational supervisors structured report

This is one of the most important documents of the ARCP process. To facilitate the completion of this in as much detail as possible I have revised the template from the gold guide (a copy of which can be downloaded below), and I have included (also available for download below) a completed sample.

It is essential:

• That the educational supervisors structured report is completed electronically i.e. it is typewritten. Handwritten ones will not be accepted and result in an instant outcome 5
• That as much detail as possible is incorporated into the report

Local template of educational supervisors structured report

Sample of the local eductional supervisors structure report - completed

Please note the details in this report:

• Sumarising the individual dates of the WPBA's the means scores and colating comments from these assessments.
• It is important that the logbook review has, as well as numbers, a reflective commentary with comments about volumes, general confidence & competence, new skills aquired and any particular defecits.
• Reflective commentary should also support entries under audit, research, publications, teaching, managment development,study leave and presentations.
• Boxes should not be left blank if nothing has been done in the area. The word "none" should be written to indicate that the box is not blank by mistake.

Meetings

The first part of the ARCP process is a review of the paperwork. This meeting takes place in the deanery in mid June.

The second stage of the process involves interviewing a selection of trainees. Hopefully this will simply be a random selection of trainees to quality assure the paper-based process. If however there is a likelihood of an outcome other than outcome 1, (usually outcome 5) you will definitely be asked to attend for interview, but you will be informed beforehand if this is not random. These interviews will generally take place in the 3rd week of July